We are recruiting for a Time and Attendance Team Manager. This position specializes in time and attendance management via calls and chats. You will partner with cross-functional teams like Operations, HR, and Payroll to provide world-class customer service. You will get the opportunity to collaborate with the broader US Timekeeping team to standardize processes that ensure payroll accuracy and attendance policy adhesion. These transactions require due diligence, an eye on meeting policy and compliance requirements. The team supports business needs for Fulfillment Centers, Customer Service, and Specialty Ops. Leveraging your skill-sets, you will provide guidance, training and resolutions related to Time and Attendance. You will be responsible for leading shifts by overseeing ticket volume, escalations, quality, and communicating end of shift reports to ensure the team meets service level commitments.
. Partnering Program management.
. Design & execute Career plans for team members.
. Conducting performance reviews for the Team members.
. Presenting team metrics in the MBR.
. Coordinating with the POD leaders on the team performance on a monthly basis.
. Analyzing the overall performance along with the POD leaders & building action plan for improvement or sustain improvement.
. Identifying Projects for continues improvement in the process.
. Collaborating with the Leadership Team to discuss the trends Hits & Misses for current month.
. Coordinate with the recruiting team on hiring & updates.
. Handling employee concerns.
. Handle customer Calls and cases on regular basis
Project Management and Communications:
. Identifying customer impacting issues, working out and implementing solutions and process improvements to increase customer satisfaction rate. Participates in cross-functional process improvement initiatives.
. Assist in developing and implementing training programs to improve the quality and productivity of the team.
. Drive process improvements to enhance the operational efficiency of the site. Understanding and effectively utilizing resources provided by internal systems, departments, policies, and procedures.
. Investigates discrepancies, finds and implements solutions.
. Creates business cases and manages enhancements. Presents high quality data findings
. Identifies need creates and distributes standard communications. Maintains departmental content in all channels. With manager oversight, develops and implements communication plans.
. Responds to escalations, providing root cause analysis and recommendation. Develops remediation plan and drives to resolution with minimal guidance from Manager.
. Leading and developing a team of 15-20 Associates and Specialists responsible for the overall direction, performance management, coordination and evaluation of the team and manage the team and ensure high service delivery and execution.
. Actively participate in and drive the continuous improvement culture through KAIZEN and LEAN projects. Identifying and eliminating barriers to accuracy, productivity, and quality.
. Achieve performance goals and objectives in line with the network wide vision and goals.
. Carrying out supervisory responsibilities in accordance with Amazon policies and procedures additional responsibilities include interviewing, training and motivating employees planning, assigning and directing work rewarding and disciplining employees and effective conflict resolution.
. Communicating policies to associates and become the primary information source for staff following-up to ensure compliance and consistency taking corrective action as necessary and documenting the issue and actions taken.
. Customer Service:
. Responds to queries from team, internal business partners, candidates and customers including high level leadership teams.
. Managing key stakeholders both internal & external & partnering with them for process enhancement.
. Responds to queries from team, internal business partners, candidates and customers including high level leadership teams
. Managing key stakeholders both internal & external & partnering with them for process enhancement
Subject Matter Expertise:
. Acts as a Subject Matter Expert for customers and team.
. Deep knowledge in one or more areas like Payroll and Employee Life Cycle, Benefits and Leave of Absence.
. Skip level escalation point for any process related issue.
. Performs audits of team's work. Assists in developing and approving guidelines
- 5+ years of experience in HR or related field
- 2+ years of people management experience.
. 5+ years of experience required along with International Calling Experience. Applicant need to be in People Management role (with direct reporting relationship) and should have minimum 2-3 years of experience in the same role.
. Experience with Call handling and Case Management tool is mandatory
. Master's degree required from an accredited university
. Superior attention to detail and ability to prioritize in a fast-paced environment to work in this rapidly changing environment
. Experience creating process documentation.
. Exceptional communication and organizational skills
. Ability to self-audit for very high level of accuracy.
. Ability to prioritize workflow daily and ensure service levels are achieved at all times
. MS Office experience required - Proven experience working with Windows, Word, Excel, and PowerPoint
. Established subject matter expertise in Client Servicing
. Knowledge of the organizations inter-department relationships and the ability to work with all levels of the organization
. Should be flexible for working in 24/7 environment
Key job responsibilities
. Be the 1st point of contact for the associates reporting to you for any queries and issues
. Clear time card exceptions of the team
. Should conduct 1:1s and Team Meetings
. Associates with performance and behavioral issues should be taken through PDM
. Audit and handle calls
. Need to stick to the timelines in handling all the responsibilities
Experience in HR Applications (Added advantage):
. ADP - US Payroll tool
. Time and Attendance System
. Trouble Ticketing - Service Request Workflow Web Application