Executive Assistant / Personal Assistant / Personal Secretary / Executive Secretary

Executive Assistant / Personal Assistant / Personal Secretary / Executive Secretary

Sand Martin Consultants Private Limited
2 - 7 Years
Not Specified

Job Description

Job Summary

The candidate will be responsible to schedule CEO day in such an efficient manner that coordination with all the managers and his daily work are not hampered. Also, collecting various reports of different departments, converting it and presenting it to the CEO for better management decisions.

Roles & responsibilities
• Manage and maintain the diary and email account.
• Filter emails, highlight urgent correspondence and print attachments.
• Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
• Assisting CEO in meetings, events etc.
• Calendar Management- Keeping a track of all correspondence and scheduling a reminders on outlook
• Respond to emails as much as possible, dealing with appointments.
• Ensure busy diary commitments, papers and travel arrangements both Domestic and International are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Conduct weekly diary meetings with the Reporting Manager to discuss upcoming engagements, invitations and other requests.
• Schedule meetings between him and his direct reports and the committees and groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place which match his requirements & comfort
• VISA processing and its documentation
• Filter general information, queries, phone calls and invitations by redirecting or taking forward such contact as and when appropriate.
• Ensure the CEO is fully briefed on, or prepared for, any engagements he is involved in.
• Keep and maintain an accurate record of documents.
• Prepare correspondence on behalf of the CEO/Management, including the drafting of general replies.
• Minute general meetings as required.
• Keep and retrieve files of company library
• Ensure meeting with guests are well taken care of.
• Provide a service that is in line with the work habits and preferences.
• Maintaining record of mileage points and its redemption for different airlines
• To maintain a list of various hotel memberships for stay as well as privilege cards
• Redeeming Credit Card reward Points and its track
• Keeping a track of Attendance and ensuring staffs are adhering office policies
• Receiving telephone calls at reception. 

Key Measures of Performance
• Bridging the gap between Managers & CEO
• Sharing the MIS reports on daily, weekly, monthly basis.
• Employees Relations
• Reducing the communication work of CEO
• Innovative techniques to get the work done faster
• TAT of the work assigned 

Desired Candidate
 • At least should have a Management degree
• 5-8 years of experience as EA, preferably from KPO/BPO Industry
• Handled a team of EAs


  • Employee friendly Corporate Work culture
  • Timings are fixed (9:30 AM to 6:30 PM)
  • 5 days + alternate Saturday working
  • Best in class infrastructure
  • Balance between work and personal life
  • Excellent Salary structure
  • Medical & Life Insurance

Established in 1980, SandMartin is an ISO 9001 & ISO 27001 certified company, spearheaded by Mr. Sunil Goel, providing Knowledge Process Outsourcing Solutions in Finance and Accounting, Auditing and Taxation besides back office support services we’re also into Retirement and Cafeteria Plan Administration and Claims Processing services to various companies in USA, Canada, Ireland, UK, Australia, Middle East and Apac region as well.
We’re a team of 400+ professionals from wide arrays of CAs, CPAs, ACCAs, MBAs Finance, CSs, Law Graduates and Commerce Graduates. The company has 5 offices speared across 4 locations in India – New Delhi, Noida, Gurgaon and Mumbai.

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