Executive Assistant - HO

Executive Assistant - HO

C A. Galiakotwala And Company Private Limited
Mumbai Mumbai City Navi Mumbai Thane
3 - 5 Years
200000 - 400000 INR

Job Description

ALL CANDIDATES ARE REQUIRED TO INCLUDE THEIR CURRENT AND EXPECTED CTC IN THEIR RESUMES, INCLUDING THEIR WILLINGNESS TO WORK AT OUR NARIMAN POINT, HEAD OFFICE. ONLY MUMBAI-BASED CANDIDATES NEED APPLY.
Executive Assistant cum Admin Assistant

Position: Executive Assistant cum Admin Assistant

Location: -: 66, Maker Chambers-III, 221, Jamnalal Bajaj Road, Nariman Point, Mumbai - 400 021

  
Roles:
1. Schedule and time management
2. Communications
3. Travel arrangements
4. Personal expense management
5. Administration
6. Housekeeping 

Responsibilities:
1. Schedules calendar for Management and facilities for internal and external meetings and conference calls
2. Manages contacts in MS Outlook
3. Manages calls for Management
4. Prepares and manages meeting minutes
5. Manages travel arrangements for Management, company staff and liaising with travel agent
6. Manages personal and travel arrangements, expenses, keeps travel records, insurance policies and payments for Management
7. Streamlines physical and virtual filing systems for Management and company
8. Supervises housekeeping and de-clutter in Management cabin
9. Manages office boys
10. Sends and coordinates communications for Management
11. Assists in coordination of office and factory events
12. Assists in HR functions as and when required
13. Assists office facilities manager and office receptionist as and when required
14. Relay directives, instructions and assignment to HODs on behalf of Management
15. Maintain hard copy and electronic filing system 

Skills & Experience Required:
1. Strong administration, ability to work on other functions such as purchase, HR, accounts is a plus
2. Strong discipline and time management
3. Strong organization skills
4. High proficiency in MS Outlook, MS Word; familiarity with MS Excel and MS Powerpoint
5. Strong housekeeping skills
6. Strong English skills written and verbal
7. Travel booking experience
8. Quantitative skills for managing expenses 

Qualities Required:
1. High integrity
2. Polish required to deal with Management
3. Patience
4. Diligence 

Experience:
Minimum 3-5 years

The Galiakotwala Group has a long-standing history of almost 100 years, and is engaged in diverse businesses like cotton trading, engineering, industrial paints manufacturing, real estate, electronics distribution and steel drum manufacturing.

T&D Galiakot Containers Pvt. Ltd., our steel drum packaging business, was established in 1972. Our Silvassa area plant commissioned in 2000, has a sophisticated and automated line with technology transfer from erstwhile UK packaging giant T&D PLC, UK.

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