Documentation Executive

Documentation Executive

SAP Global Logistics
0-3 years
Not Specified

Job Description

1.Shipment Booking
a) Shipment booking data entry in processing platform upon receipt of shipment information from origin office.
b) Create and/or update the information of carriers vessel, shipment movement details, Shipping Order (SO) release dateetc., in processing platform
2.Cargo Receipt and Container Load Plan
a) Perform cargo receipt entry upon receipt of Cargo Receipt from origin office.
b) Perform Container Load Plan/Shipment Plan entry in operations according to the information provided from the origin office.
3.House B/L (HBL) or Forwarder Cargo Receipt (FCR) and Invoice
a) Create draft HBL or FCR according to the Shipper SI (Shipping Instruction) and instruction from the origin office.
b) Arrange revenue data input (local charges) in the operations system and create invoice and Charge Affirm Report. The invoice copy will be sent to the shipper for confirmation.
4.Carrier Master B/L (MBL)
a) Submit Carrier SI and Verified Gross Mass (VGM) to the carrier website.
b) Perform MBL checking against the Carrier SI and send out the Master B/L via EDI or E-mail.
c) Revise or update information in shipping documents, such as HBL, MBLetc.
5.Customs Declaration and HBL/FCR Issuance
a) Prepare and submit destination customs declaration document via website or processing platform
b) Finalize the shipping process and activate the issuance of HBL/FCR by finishing the Confirm Load Plan and Confirm Vessel Departure processes in the processing platform
6.Job Cost Input and Debit Note/Credit Note Issuance
a) Collect ocean freight rate, local logistics charges, and profit share instructions from the carrier and origin office.
b) Arrange cost data input and create debit note/credit note to agent or principal.
7.Pre-Alert and Document Dispatch
a) Send an email to the shipper for following up on any missing export documents, such as commercial invoice, packing list etc.
b) Send the pre-alert and all necessary export documents to the destination agent/consignee via email or system roles

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