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US Accounts Executive- Hyderabad

Keywords / Skills : "US Accounting", "US payrolls" "Accounts Executive", USA accounting

2 - 5 years
Posted: 2019-02-21

IT/Computers - Software
Finance & Accounts
Posted On
21st Feb 2019
Job Description
Job Description

Detailed Job Requirements:

(Running payroll for employees (W2) and for subcontractors (1099):

• Coordinating with the HR team to collect new employee/contractor information from them.

• Ensuring the documentation is complete with respect to new employee/contractors.

• Checking the LCA for minimum salary to be paid.

• Applying for state withholding and unemployment tax id’s.

• Sending reminders about timesheets to consultants.

• Running payroll maintenance before every payroll run (Examples include withholding changes (W4), pay rate changes, retro pay, reimbursements, insurance deductions).

• Processing payroll (direct deposit and manual) based on frequency (monthly or biweekly) after final checking.

• Generating payroll liabilities, payroll register and payroll summary.

• Handling notices from Department of Revenue and Department of Labor.

General Accounting and Taxation:

• Downloading bank statements check stubs and credit card summary statements every month.

• Recording the transactions of the business on a monthly basis.

• Coding transactions to miscellaneous account in case not aware of the nature of the item and enquiring on transactions that are unusual.

• Taking necessary caution not to duplicate payroll transactions.

• Making sure some items are classified to meet the tax return requirement like officer’s salary, health insurance and assets description.

• Reconcile the bank accounts and credit cards monthly.

• Review the Trial balance and check each ledger balances if it makes sense.

Other Accounting activities:

Accounts Receivable:

• Setting up of new customers along with their payment terms as per PO.

• Creating invoices on monthly/weekly basis as per the customer requirement.

• Sending reminders on due invoices.

• Follow up with customers over phone/email on overdue invoices.

• Saving the check images.

• Recording online payments and checks received.

• Enquiring about the underpayments with the customers.

• Sending reconciliation statements in case of differences in outstanding balance for customers who pay directly without raising invoices.

Accounts Payable:

• Setting up of new vendors along with their payment terms as per PO issued.

• Verifying and saving bills on receipt. In case of questions, email the query to vendor immediately.

• Add the vendor in bill pay.

• Make payment in case the bill received is correct with regard to payment terms, supporting and rate.

• Issuing 1099 at year end and filing 1096 at year end.

• Process employee reimbursements after verifying the bills and supporting’s submitted.

• Critical review of expense submitted to check if they are personal expenses.

• Collecting bills from employee for transactions above $25 incurred using corporate credit card.


• Finding solutions to notices received from IRS, SSA and state.

QuickBooks experience, Payroll processing on LCA wage & Hourly wage.

Complete book keeping including reconciliation and expense tagging. 

About Company

ZEN3 INFOSOLUTIONS (INDIA) LIMITED, (Formerly known as MEDIATRAVEL TECHNOLOGIES LIMITED) UK is involved in the business of Travel & Tourism industry having offices in India and the United Kingdom. We provide Call centre operation and outsourcing operations to UK Clients. Established in 2003, Mediatravel is one of the UK's leading independent travel agent specializing in holidays to destinations including Egypt, Mainland Spain, the Balearics, the Canaries, Portugal, Tunisia, Malta and the Greek Islands, departing from more than 15 UK airports. We are also into contract to hire, staffing and technology solutions.

We presently have around 650+ employees working with us and we are now planning to grow three times bigger in next couple of months. To help us in our expansion plans we are looking at young professionals to join us.
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