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Transition and Assessment Manager

Keywords / Skills : Communication, Smart, Hardworking, Excellent Communication Skill., Dedicated, traveling

5 - 9 years
Posted: 2019-04-16

Sales/ Business Development
Area/ Territory Sales Manager
Relationship Mgr/ Account Servicing
Key Accounts Manager
Any graduate
4.50 - 8.00 lacs
Posted On
16th Apr 2019
Job Description
Date: 01-02-2016


Grade: HM – M3

Department: Operations

Reporting to: Head - Operations

Resource: Collaborative Working with Area Managers and Field Officers

Work Location: Corporate Office, Bangalore

Department Summary

High quality service delivery is very core to the future of our business. Operations is a multifunctional department that has been positioned to plan, coordinate, control and execute all operational aspects pertaining to service delivery in security, housekeeping and utility areas and consequently strengthen client retention

Purpose of the Position

First impression is the lasting impression. How successfully we start a new project is very crucial to our long term success. This position will be responsible for smooth and successful execution of all preparatory activities during the transition period. The Transition Manager will apply transition management skills, standard operating procedures and methodologies during the first month of the new project (Transition Period). Ensure new project transition through active engagement with concerned internal departments as also customer coordination. The role involves planning resource allocation, documentation, and timely execution of preparatory steps per schedule for the transition within defined budget.

Key Responsibility Areas (KRA)

1. Driving Projects (Execution of New Projects)

2. Process Implementation (SOP)

3. Collaboration (Co-ordination and Communication)

4. Transition Handing over & Schedule

5. Documentation

Responsibilities & duties

Driving Projects (Execution of New Projects)

• The Transition Manager is responsible for the entire transition management across new projects. He is responsible & required to take full responsibility for the new project that delivers the total operation implementation (new Projects) of all services due to be delivered by Handiman.

• Draw out a detailed implementation schedule, to ensure all key activities / responsibilities / timelines are in place to ensure the start of the agreed date.

• Ensure all manpower is available as per the numbers & required profile in time.

• Orientation, Job Knowledge & initial training of all staff at the project.

• Check & ensure logistics of staff reaching project & shift change schedule including relievers.

• Virtually camp at site from day 1 to oversee rolling out; staff manning positions, seamless transition from previous arrangements & familiarization / orientation at the new site.

• Overseeing rolling out of all services in the contract. Acts as an empowered facilitator (trouble shooter) for site team, should there be any hurdle / help needed; at the same time responsible to Client as Handiman’s Quality custodian.

• Take regular proactive rounds of the property for surprise checks on service delivery, make observations vis-à-vis a checklist & ensure corrections.

Process Implementation (SOP)

• Handle multiple new projects simultaneously as they commence and ensure implementation of full "Transition Process".

• Understand, internalise defined transition management process. Ensure 100% compliance with process steps of the process

• Set up periodic (Weekly progress reviews with Head - Operations and with customer

• Note learning from process implementation and deviations. Incorporate learning for process refinement

• Track and periodically (Weekly) report to clients in specific context

• Review and reset effective pre-deployment training

• Meeting with other functional managers to discuss possible improvements in Transition process.

Collaboration (Co-ordination and Communication)

• Is a single point of contact for the Client, in the period between B.O. till 1 month of on-site execution, will essentially act as a strong, over lapping connector between the phases of B.D. & Operations, thus paving a way for a smooth transition.

• Does not substitute functional responsibilities of H.R., Ops Team, but acts as a dedicated resource for the project & represent the Client interest at all times to internal team at Handiman, in translating "Handiman Promise" in service delivery.

• Regular communication with the Client to give updates, preparation based assurances & negotiation on any changes / deviation from previously agreed schedule.

• Maintain close contact with client for updates & discussing any issues.

• Act as one ownership" point for all internal functional coordination. Required to proactively drive progress

Transition Handing over & Schedule

• Taking over of the project from other vendors prior to 3 days from the commencement date.

• Chalk out training needs, reviews and finalizes pre and post deployment/online training schedule training capsule, agenda, trainer, dates and support material for the training by the training manager

• Smooth handover to operations team on day of deployment. Ensure client sign off on last weekly report with satisfaction (No pending issues)


• Absorb & document all knowledge about Client / build database between B.O. & Contract; contract details, deployment details, procedural & informational compliances needed, Client needs – expectations / performance standards.

• Prepare / use checklist of critical steps to track & tick each after completion. Satisfactory completion of Checklist (with no red marks) will be clearance for the Project to start. This clearance recommended by the P.O. needs to be approved by the Ops head or Client Management head.

• Should make a formal report to H.O. at the end of week 1, week 2 & week 4, should take client’s feedback / satisfaction rating at the end of week 2 & week 4. The week 4 reports will either certify that the site is well set for implementation or recommend extension for any correction.

• Maintain all documents and records up to date as specified in the Transition process and ensure audit compliances are met with no deviation

• Document gaps/deviations and learning from experience for future refinement and team training

Academics & Trades Qualification

• Graduate or Post Graduate in any discipline

Work Experience & Skills

• 5 - 7 Years of experience in operations preferably in service industry and 2 years in Transition management role will be an advantage

• In-depth knowledge of project management

Functional Skills

• Effective communication, presentation and negotiation skills in Kannada, Hindi & English both written and oral.

• Well organized and strengthened working

• Result based approach to the work is a must.

• Analytical abilities with an eye on detail

• Customer Centric Focus

• Problem analysis, problem-solving, decision-making skills

• Supervisory skills & Project Management Skill

Personal Skills

• Empathy

• High level of integrity and dependability with a strong sense of urgency and results-orientation.

• Organization and planning

• Ability to stay composed under pressure

• Aggressive, follows through on commitments

• Good Listener

Age and Gender

• Age: 30 – 35 Years

• Gender: Male/Female

Physical requirements

This role involves extensive travel, standing for extended periods of time, having to climb stairs, transfer essentials for the site, working late nights and over weekends whenever necessary.

Employee Signature: Date:

Manager Signature: Date

Performance review period: Every Week

Next review date: Every Monday

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