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Receptionist cum HR/Admin Executive

Keywords / Skills : Receptionist , HR, Admin Executive, Admin assistant, Admin officer, human resource

3 - 5 years
Posted: 2019-07-07

Construction & Engineering
Human Resources
Receptionist/ Front Desk
Recruitment - Head/ Mgr
Posted On
7th Jul 2019
Job Description
Receptionist cum HR/Admin Executive

• Provide front desk reception duties for the office which includes handling of all phone calls and manage internal & external customers timely and professionally

• Receive and greet all visitors in a professional and warm manner

• Collect and distribute all incoming mail and courier items

• Develop and maintain a tracking system on all incoming & outgoing mails and courier items for the office

• Assist in General Office administration

• Assist in the coordination of ad-hoc company functions/events

• Assist in any ad-hoc duties, projects and activities as and when required

• Possess good professional image, excellent phone mannerism and enthusiasm in customer service

• Provide full admin support to the team and department

• Perform data-entry, documentation, printing and filling duties

• Maintain a proper and user friendly filling and document control system for recording and tracking of all documents

• File and maintain useful databases for the department

• Assist in any ad-hoc duties, projects and activities as and when required

• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) at reception as well as respective Managers table.

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

• Order front office supplies and keep inventory of stock

• Update calendars and schedule meetings as and when required

• Arrange travel, accommodations and prepare vouchers

• Keep updated records of office expenses and costs

• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

• Ensuring timely arrival of teams

• Adherence to Uniform and Basic Office Etiquette Policies - check ID Cards, Uniform Adherence, Basic Hygiene Maintenance etc.

• Ensuring Customer Experience for all 3rd party stakeholders is as per Company Standards, right from Meet and Greet, to Service, to prompt answering of queries, and providing right direction to relevant Company Personnel.

• Preparation, and Booking of Meeting Rooms/ Conference Rooms

• Ensure property is maintained in pristine condition, manage schedule of floor buffing, fresh flowers, etc.

• Issuance of Uniforms, ID Cards, Business Cards, other Stationary and other collaterals to all new joinees.

• Pro-active and highly resourceful

• Assisting HR Team in internal travel management, hotel booking and event management activities

About Company

Founded in 1985, the Teraciel Group began its operations in the luxury interiors industry, followed by vertical integration into industries spanning manufacturing, construction and fit outs, seeing consistent growth in market share over the years. Over the past three decades, the group has steadily expanded into real estate investment, luxury real estate development as well as retail and trading, to name a few.
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