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Personal Assistant / personal secretary

Keywords / Skills : personal secretary and receptionist

1 - 2 years
Posted: 2019-05-03

Job Description
Writing Minutes of Meeting

Welcoming guests.

Arranging meetings and conferences.

Travel booking, Hotel bookings, Calendar Management, etc.

Managing office administration & taking care of other office activities.

Handling guest complaints and concerns in an efficient and timely manner.

Overseeing guests, arrivals and departures.

Coordinating and multi-tasking job duties in a busy environment

Candidate has to handle reception work as well.

About Company

HR4U is a wholly owned subsidiary of "Sakshi Consultancy Services" a HR/Manpower supply consultancy established in 2004, providing manpower recruitment solutions for both IT & Non-IT Sectors as per the requirement of clients, including - Corporates, Industries, IT, Pharma, Engineering, etc. Promoters of HR4U are a group of professionals with several years of exposure in various sectors of the Indian Industry catering to recruitment needs of the market.

HR4U team is a mix of recruitment & industry specialists and has senior industry personnel well versed in HR in the advisory capacities for providing apt solutions to our general recruitment plans & urgent placements.

HR4U is currently involved and expertise in providing lower & medium level man power and the staffing solutions to meet the in house requirement of the clients. Our payroll staff comprises mainly of : Office Assistants, Help Desk Executives, Team Leaders and entry level Executives, etc.

With this scaffolding in place we are now gearing up for taking up specialized & senior level placements and are looking out in increasing the geographical spread, as well.

To be a key contributor to HR function of organizations by enhancing the value of human capital through a methodology for integrating talent & leadership aligning with the business needs.

HR4U is a company defined by our relationship with both clients & job seekers. We uphold the base values of honesty & confidentiality to ensure both sides remain satisfied. Ethical conduct & transparency are the values helping us build strong teams and set high growth standards.

1. Specialization.
2. Managing talent networks.
3. Understanding work culture.

1) Standard Operating Processes.
2) No compromise on quality and timelines.
3) Continuous interaction with clients to understand changes & enhance client involvement.
4) Training & Development of staff to ensure they provide outstanding results.
5) End to End involvement in the recruitment process till satisfactory completion of assignment / project.
6) Limited clients for better focus and attention.


1) Other than typical methods of recruitment through professional networks & job portals, we avail the services of experts / specialists from various sectors for sourcing right candidates thro their network.

2) We also constantly build & upgrade database which results in large number of referral candidates.
3) Our professional approach in managing candidates ensures that our database of mid & senior level is constantly enhanced with quality CVs.


1) Obtaining relevant job descriptions from the clients
2) Obtain critical information with respect to preferences, key skills, etc.
3) Our Team leaders translate the JD into a questionnaire with the clients knowledge.
4) Sourcing / Identifying candidates and telephonic interview done.
5) Consolidate first list of shortlisted CVs(min 2-3) sent to client
6) A tracker with key skills will be attached for better understanding of the CVs.
7) Based on client feedback additional CVs shall be sent, if desired.
8) Scheduling of interview/s on receipt of the confirmation.
9) Feed back taken from both candidates & clients, address any issues requiring our attention.
10) Provide any assistance on remuneration package, if required by client.
11) Provide regular trackers to client’s HR team to assist for easy follow up and feedback
12) Periodic reviews with HR team at clients end and recruiters’ team.

We trust our submission is appreciated and are obliged in sending us your manpower requirements as per the enclosed JD(Job Description) form which may be filled and sent to us for our prompt action. If desired, our personnel shall be pleased to meet you in person at the earliest convenience and a communication to that effect is appreciated. Also find attached is a non-exhaustive list of our clients, for your ready reference.

Many thanks in advance for your understanding and look forward to an opportunity in extending our services to your esteemed organization, at the earliest.

Best regards,

For HR4U Recruitment & Training Solutions.

Harish Kunjathur
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