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In_ttpm_project Coordinator

Keywords / Skills : Customer service, BPO, Recruitment, Project management, Procurement, German, French, MS Office, Consulting, Financial services

2 - 5 years
Posted: 2019-01-10

Industry
Recruitment/Staffing/RPO
Function
IT
Role
Software Engineer/ Programmer
Team Leader/ Technical Leader
Posted On
10th Jan 2019
Job Ref code
181218900494
Job Description
Job Description:
    Atos SE (Societas Europaea) is a leader in digital services with pro forma annual revenue of circa 12 billion and circa 100, 000 employees in 72 countries. Serving a global client base, the Group provides Consulting & Systems Integration services, Managed Services & BPO, Cloud operations, Big Data & Cyber- security solutions, as well as transactional services through Worldline, the European leader in the payments and transactional services industry. With its deep technology expertise and industry knowledge, the Group works with clients across different business sectors: Defense, Financial Services, Health, Manufacturing, Media, Utilities, Public sector, Retail, Telecommunications, and Transportation.

    Atos is focused on business technology that powers progress and helps organizations to create their firm of the future. The Group is the Worldwide Information Technology Partner for the Olympic & Paralympic Games and is listed on the Euronext Paris market. Atos operates under the brands Atos, Atos Consulting, Atos Worldgrid, Bull, Canopy, Unify and Worldline.

    Job Title:

    Project Coordinator

    GCM Level:

    3

    Experience Level:

    Junior 3 to 5 years

    Work Location:

    Vadodara/ Pune/ Bangalore

    Position Type:

    Permanent

    Job Description

    Position Summary

    The purpose of project coordinator role is to provide support directly to project manager, program manager, Transition manager or more experienced member of the PMO community in the areas of support of PMO Services.

    Autonomy, Responsibility and Authority

    Works under general direction of the Team Manager. Has limited decision- making responsibility. The scope of autonomy and responsibilities is arranged together with a relevant business partner/ client. Works in a supervised environment and is subject to frequent review. Provides basic guidance on project management processes, procedures, tools and techniques

    Role and Responsibilities

    Participates in Quality Gate Reviews, coordinates project mobilization activities, and uses Atos tools to measure compliance. Documents Roles and Responsibilities. Is aware of the escalation process. (Governance and Assurance)

    Ensures timely submission of project reports, produces project and summary reports according to the schedule. (Project reporting)

    Populates RAID reports, participates in Risk Reviews in a supportive role. (Risks & Issue management)

    Uses spreadsheet and project management software to support setting up work breakdown structures and project networks, based on the supplied planning and actual data, ensures accurate actuals are updated regularly - actuals vs forecast, maintains annual leave registers. (Project planning)

    Procurement, invoicing, basic financial reporting, creation, management and closure of WBS codes. (Financial management)

    Facilitates meetings, takes meeting minutes and actions, distributes and prepares documents, prepares presentations. (Communication management)

    Administrates and manages access to Share Point project spaces, e.g. maintains and issues documentations, does health checks on project/ program documentation. Is aware of the document control process. (Document management)

    On boards, off boards and provides induction to new team members, updates resource trackers, may raise Resource Request on behalf of the PM. (Resource Management)

    Ensures that quality related processes meet deadlines (e.g. Cost of Non- Quality, Quality Gate Reviews) and provides administrative services. (Quality Management)

    Ensures that Cost of Non- Quality and Quality Gate reviews meet deadlines and provides administrative services. (Quality Management)

    Takes responsibility for a small part of sub processes within the PMO.

    Sets up structure in project management tools.

    Supports and provides guidance on standard project management software. Mandatory Skills

    Requirement

    Description

    Level

    Ownership, independence and proactivity

    Takes responsibility and drives to deliver service according to agreement, clarifies all open points, proactively supports the customers even when not asked, takes responsibility of items not strictly related to business support work. Is able to work independently and take decision when necessary. Measured by showing examples of such attitude.

    Beginner

    Tower/ Domain specific knowledge

    Is aware of technologies delivered by technical towers / Domain

    Beginner

    Knowledge of cost settlement model

    Understands how the cost settlement model works, especially in context of own account and own costs settlement. Monitors and drives service order and purchase order signature. Has WBS code for own work and team work.

    Beginner

    Project/ Program Organization

    Setup of efficient project/ program support structure according to project/ program organization and Project/ Program Manager needs Provides guidance on project management processes, procedures, tools and techniques.

    Intermediate

    Knowledge of PMO services and products

    Understands PMO services within PMO wheel of excellence. Identifies deliverables in each area and produces them.

    Intermediate

    Project lifecycle

    Principles, methods, techniques and tools for the effective management of projects from initiation through to implementation and closure

    Intermediate

    Global methodologies

    Understands the concepts and in use in practice

    Beginner

    Project Planning and Control techniques

    Methods and techniques associated with planning and monitoring progress of projects. Examples: product/ work breakdown structures, critical path analysis, earned value, resource analysis, conflict resolution.

    Intermediate

    Effectiveness and ability to utilize knowledge to current needs

    Is able to apply knowledge in order to achieve short- and long- term goals.

    Beginner

    Ability to work in team

    Works well within a team, is able to build relationships locally

    Intermediate

    Stakeholders relationship management and influencing

    Builds good relationship with customers, maintains professional communication, proper management of customer expectations. Is polite, open and capable to early address all types of problems. Is able to manage communication toward customer in order to replace part of own work with more junior person.

    Beginner

    English language knowledge

    Efficient

    Expert

    German, French and other international languages knowledge

    Is an advantage but not required

    Optional

    Presentation techniques

    Is familiar with methods and techniques for effective delivery of presentations

    Beginner

    Process Maturity

    Introduces improvements of current processes/ procedures to make them more efficient.

    Intermediate

    Knowledge of MS Office applications

    Ability to use

    Intermediate

    Knowledge of SharePoint

    Ability to use

    Intermediate

    Knowledge of MS Project application

    Ability to use

    Beginner

    Experience

    Work experience type

    Number of years

    Practical experience(relevant operational experience, supporting or coordinating IT project, supporting or coordinating non IT projects)

    0 2 years

    Education

    Bachelor's Degree

    Certification (preferred)

    Prince2, CAPM, PMI- SP, PMI- RMP, ITIL

    Relevant business experience

    As advantage

    Work in international environment

    As advantage

    Customer service experience

    As advantage

    Internship, Atos academy, external workshops and trainings successfully completed

    As advantage

    By relevant operational experience it is meant a person possess proven experience at the level as per table below:

    Requirement

    Description

    Level

    Is familiar with the project development life- cycle

    Has participated in project of various s

    Beginner

    Governance model experience & knowledge

    Has successfully participated in projects or PMO services on delivery assurance position

    Beginner

    Good to have Skills

    Requirements

    Description

    Level

    Learning skills

    Is able to absorb rapidly and apply effectively new relevant information as required

    Expert

    Providing added value to customer and organization

    Works with customer in order to deliver best suited solutions in cost efficient way, at the same time providing possible opportunities for development.

    Beginner

    Attention to details

    Is able to produce what is expected with minimum or no mistakes. Mistakes are not repeated.

    Intermediate

    Efficient own time management capabilities

    Manages holiday and work time according to department and company regulations. Books time properly and on time. Is able to work efficiently in the given time frame, fulfilling all requirements and expectations set by the line manager.

    Intermediate

    GCM characteristics per position

    According to Atos Competency Model

    Expert (per all mandatory elements

    Other Details

    Overtime may be necessary to complete tasks.

    Need to be flexible with respect to working timings (APAC/ EMEA/ US)

    Working on weekends during Production move. Compensation and Benefits

    A great incentive to join the Atos team is the market competitive range of benefits that the Company provides. These include a competitive salary, as well as a number of core benefits, such as; 25 days annual leave plus bank holidays; private medical insurance, which all new starters will be automatically opted into; an attractive stakeholder pension scheme, with employer contributions of up to 10% basic salary; Life Assurance; Income Protection; Personal Accident Insurance; and Season Ticket Loan. In addition to this Atos operates a flexible benefits scheme that allows you to purchase discounted products and services. Additionally, comprehensive training and development is delivered in a variety of ways, leading to accreditation if required.

    Your Application

    If you wish to apply for this position, please click below to complete our online application form and attach your CV in either Word, rtf or text format.

    Atos does not discriminate on the basis of race, religion, colour, sex, age, disability or sexual orientation. All recruitment decisions are based solely on qualifications, skills, knowledge and experience and relevant business requirements.

    We are committed to making reasonable adjustments to the applications process for people with disabilities.

Desired Candidate Profile


About Company

Atos Pvt Ltd Atos is an international information technology services company with annual revenues of EUR 8.7 billion and 78,500 employees in 42 countries. Serving a global client base, it delivers hi-tech transactional services, consulting, systems integration and managed services. Atos is focused on business technology that powers progress and helps organizations to create their firm of the future. It is the Worldwide Information Technology Partner for the Olympic Games and is quoted on the Paris Eurolist Market. Atos operates under the brands Atos, Atos Consulting, Atos Worldline and Atos WorldGrid.
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