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Executive Assistant to AVP ( Finance )

Keywords / Skills : Excel, Word, Access, Power point, MIS

2 - 5 years
Posted: 2019-03-22

Administration Executive
VP/ GM - Administration
Other Admin/Clerical/Secretarial
Any graduate Master of Commerce (MCom)
Posted On
22nd Mar 2019
Job Description
One of our leading Pharma Company needs :

Position   : EA cum secretary to AVP (Finance )
Qualification :  Graduate 
Exeperience :   2 -5 yrs
Salary :  upto 3.5 lakhs


• College degree in business management or related field, or training in secretarial skills, office management and/or administrative studies. Research mentality and ability for relevant information gathering is must.

• Additional foreign language skills, particularly in French, a plus point.

• Strong organizational skills including the ability to manage calendars and effectively maintain records and files.

• Demonstrated ability to achieve high performance goals in a complex and fast-paced environment.

• Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members, external partners and donors.

• Demonstrated proactive approaches to problem-solving with strong decision-making capability.

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

• Expert level written and verbal communications.

• Proficiency in grammar, spelling and proofreading.

• Ability to understand and interpret policies and procedures as well as apply them with consistency.

• Working knowledge of telephone systems, Projectors, and standard office equipment such as fax machines and photocopiers.

• Strong computer skills including proficiency in Microsoft Office programs; Word, Excel, PowerPoint, Internet and Outlook.

• Experience in organizing meetings, preparing and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support. 

Job Description : 

• Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.

• Works closely with the AVP on special projects and Audit and Other Finance activities.

• Proofreads, answers, and composes routine correspondence both hands written and electronic, including donor and board communications and other partner related materials; prepares selective summaries and any follow-up actions for the AVP.

• Coordinates, plans, and organizes small-to large-scale meetings.

• Performs general clerical duties to include but not limited to; transcribing dictation, scanning, copying, faxing, filing, and data entry.

• Completes various forms, including: purchase requisitions, Man Power Requests, Travel Expense Reports, Requests for payment, etc.

• Undertakes special assignments/projects on a wide variety of issues as requested by the AVP.

• Contributes to the excellent reputation of the AVP’s office through professional, friendly and respectful interactions internally and externally.

• Performs other duties as required and/or assigned.

To enable provide you with an appropriate job, some mandatory details are required by us. Request you to pls re-send us your cv in word file (doc)with the following details to [HIDDEN TEXT] and call after 15 mins during office hours ie 11:00am to 7:00pm to process yr cv and refer appropriate positions for you !

1. An updated CV Must be sent with complete details ie Mobile No, Email Id local and permanent address, Mobile No. Skype ID, Job Profile, Tenure ie period from when to when you are working !

2. Current & expected salary mentioned

3. Updated Photo

4. Notice period details

5. Position applied for in subject line

For an update of current jobs pls visit our website and click on HOT JOBs. If you find a job suiting your caliber and skills, please call us and we will see how best we can help you !

For details contact 79776 31776 /83697 08611 / 98191 56570 / 99203 81975.

All the best !

Thanks & Regards,

Anita Chavan

Manager - Recruitments

HR Services

Head Office: Office No. 3, Galaxy Avenue Building, Ground Floor, Off Marol Maroshi Rd, Marol, Andheri (E), Mumbai - 400 059

Tel: +91 22 2920 0228 : +91 79776 31776 / 98191 56570 / 99203 81975

Branches – Ghatkopar West, Mumbai +91 83697 08611

Pune: Hadapsar, Pune +91 98191 56570

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