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Executive Assistance for manufacturing company (Jaipur)

Keywords / Skills : "Executive Assistance", "Personal Assistant", "Personal secretary", PA, Secretary female, Executive secretary, Executive assistant, Executive assistant secretary

1 - 6 years
Posted: 2019-08-06

Machinery/Equipment Mfg.
Administration Executive
Travel/Immigration Coordinator
Other Admin/Clerical/Secretarial
12th Class (XII)
Company Secretary
0.00 - 2.40 lacs
Posted On
6th Aug 2019
Job Ref code
Job Description
Job brief

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.


• Act as the point of contact among executives, employees, clients and other external partners

• Manage information flow in a timely and accurate manner

• Manage executives’ calendars and set up meetings

• Make travel and accommodation arrangements

• Rack daily expenses and prepare weekly, monthly or quarterly reports

• Oversee the performance of other clerical staff

• Act as an office manager by keeping up with office supply inventory

• Format information for internal and external communication – memos, emails, presentations, reports

• Take minutes during meetings

• Screen and direct phone calls and distribute correspondence

• Organize and maintain the office filing system


• Work experience as an Executive Assistant, Personal Assistant or similar role

• Excellent MS Office knowledge

• Outstanding organizational and time management skills

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

• Excellent verbal and written communications skills

• Discretion and confidentiality

• High School degree

• PA diploma or certification is a plus

About Company

Wowidea Consultingminds Pvt. Ltd. is a professionally managed Recruitment consultant and Placement Consultants having corporate office at Jaipur. We are engaged in offering professional Recruitment Services across diverse verticals pan India. Owing to experienced HR Professionals, we undertake responsibility of Recruitment or Staffing Solutions, Background Checks, Employment Verifications as well as overall HR Process Management. Their expert analytical skills and visionary attitude has enabled us to cater to the manpower needs of the various industries, with utmost professionalism. We have had the pleasure of serving many clients from varied industries.
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