Experience of organizing and providing administrative
Experience of handling a wide range of enquiries and an
excellent telephone manner
Experience of taking and writing minutes, summarizing
discussions and writing reports
Experience of using Microsoft Office packages, particularly
Word, Excel, PowerPoint and Outlook
Understands the org Structure Verticals / Horizontals.
To manage the diary and appointments, ensuring
effective use of time and preparation of papers and information
To filter incoming mail: sorting, redirecting and taking action as
To prepare and/ or draft correspondence , as required
To carry out a range of administrative tasks, including
photocopying, filing, sending faxes, making travel arrangements
To manage electronic and paper based filing systems
To work co-operatively with colleagues in the other
teams providing support and cover as required.
To organize internal and external meetings and teleconferences,
including booking venues, arranging accommodation and taking
minutes as required.
To make arrangements for and prepare agendas meetings, liaising with members as required
To prepare agendas for Operations meetings, ensure papers/ reports are
accurate and prepared and disseminated on time.
Should be people friendly, ability to work individually and in teams. Should be innovative and flexible in terms of work hours.
Should be a problem solver and have to ability to work under pressure.
Should have relevant and proven experience required for the post.
Desired Candidate Profile
Please refer to the Job description above