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Top 4 Things to Check in a Job Offer Letter

If there is anything that’s satisfying in a job search process, it is the job offer letter in your mailbox.

After applying to multiple jobs, failing at interviews, and finally, when you see an offer letter, it is like a cool breeze in a hot summer month.

While an offer letter could mean a happy ending to a tiring job search process but that’s not where it ends. Before you step into your dream office, there’s a lot that needs to be done to ensure that you are being offered what was discussed with your hiring manager.

To ensure that your terms of employment are in line with what was discussed, you should check the various components of your job offer letter thoroughly.

We list down four important elements in your offer letter that you should pay attention to before making any decision.

4 Key Elements to Check in a Job Offer

  1. Designation & Department
    One of the elements that you see on your job offer email is the information about your job title and the department you’d be working with. This section at times also carry details of your job responsibilities and who you’d be reporting to. Read this section carefully to ensure that you are being offered what was discussed. It has been seen that companies are quite liberal when it comes to offering you a designation. So, if you think the job title you are being offered is not in sync with what was discussed, bring it to the notice of your hiring manager before accepting the offer.

  2. Salary Package/CTC
    This is the most important section of your job offer. Apart from the opportunity to do the great work, ultimately this is what you work for – the reward or the compensation that pays your bills. It is a must that you know about your salary structure and salary components. Your salary would have different parts such as:
  • Basic Salary
  • HRA
  • Allowances
  • Bonus
  • Provident Fund (PF)
  • Insurance
  • Tax
  • Net Salary
  • Gross Salary

    During the interview process, most employers do not touch upon the matter of salary in detail. This is the time to look for what all is being offered to you. Performance bonus is one of the elements that recruiters do not offer much clarity, especially in the job offer letter. If it was discussed, make sure that it’s mentioned in your offer letter. In the case of sales profiles where incentives are a big part of the salary, ensure that it finds a mention in your offer letter document.

  1. Joining Date and Location
    Your job offer letter should clearly state your joining date and location of the office where you would be reporting on your first day. Make sure that you are being given enough time to serve your notice period in your current organisation. Your offer letter should also mention the time you should report at the office. At times it happens that the induction venue is different from the office location, so make sure there’s no last-minute confusion.

    In the changed work environment due to the COVID-19 pandemic, you may be required to directly start working from home. If that’s the case, make sure your offer letter clearly states about your working from home.

  1. Required Joining Documents
    The offer letter should list all the documents that are required for joining. It should clearly mention the documents you are required to carry for joining formalities. Some of the documents such as experience letter are given to candidates only after they leave an organisation. In such cases, it’s better to inform your prospective employer of the same.

Accepting or Declining a Job Offer

Once you receive a job offer email, the first thing that you should do is to acknowledge the job offer. You may also provide the employer with a tentative timeframe to apprise them of your decision.

Though employers expect to receive your final decision as soon as possible, however, you should never decide in haste. Take your time, go through the important elements in your job offer and inform the employer within the timeline you’ve given.

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