(Running payroll for employees (W2) and for subcontractors (1099):
Coordinating with the HR team to collect new employee/contractor information from them.
Ensuring the documentation is complete with respect to new employee/contractors.
Checking the LCA for minimum salary to be paid.
Applying for state withholding and unemployment tax ids .
Sending reminders about timesheets to consultants.
Running payroll maintenance before every payroll run (Examples include withholding changes (W4), pay rate changes, retro pay, reimbursements, insurance deductions).
Processing payroll (direct deposit and manual) based on frequency (monthly or biweekly) after final checking.
Generating payroll liabilities, payroll register and payroll summary.
General Accounting and Taxation.
Setting up of new customers along with their payment terms as per PO.
Creating invoices on monthly/weekly basis as per the customer requirement.
Sending reminders on due invoices.
Follow up with customers over phone/email on overdue invoices.
Saving the check images.
Recording online payments and checks received.
Enquiring about the underpayments with the customers.
Sending reconciliation statements in case of differences in outstanding balance for customers who pay directly without raising invoices.
Setting up of new vendors along with their payment terms as per PO issued.
Verifying and saving bills on receipt. In case of questions, email the query to vendor immediately.
Add the vendor in bill pay.
Make payment in case the bill received is correct with regard to payment terms, supporting and rate.