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Event Coordinator

Keywords / Skills : Event Management, Events Planning, Events Handling, Event Coordination

2 - 3 years
Posted: 2018-03-13

Nationality
India
Industry
Advertising/PR/Events
Function
Advertising/Entertainment/Media
Role
Event Management
Education
Any graduate
Posted On
13th Mar 2018
Job Description
Manage end to end coordination of corporate Events & MICE, Product Launch etc.

Formulates a Event Plan with Task Allocation & timelines

Meeting & coordination with clients to plan out the event details.

Researches the event deliverables and ensure communication with client for clear understanding of the requirement Arrangements of all type of Branding / Printing / Fabrication / Light & AV set-up

Control an event from conception to clean up.

Maintain the event calendar

Ensure flawless execution of events

Assist in the closure of the event and reconcile actual consumption with vendor invoices and approve for payment.

Manage vendors, handle quotes, contracts and negotiations

Manage and maintain accurate and precise documentation of all related to venue build-out components

Main liaison with event venues for all build-out elements, including room/space allocations and space confirmations etc.

Responsible for communication between clients and Operations Team to ensure event is on track as per timeline

Regularly Review the event plans

Gather client Feedback and ensure corrective action to maintain long term relationship with client

Administrative checks of vendor invoices to ensure timely event closure and billing


Hands on experience in planning and managing events.

Excellent communication, multitasking skills and problem solving ability

Excellent in computer skills and analytical ability

Self - sufficient confident & enthusiastic

Excellent communication and interpersonal skills

Strong networking skills

Team orientation (knows when to lead and when to follow)

Logical and creative thinker

Willing and able to travel , also in weekends



About Company

We are one of the fastest growing advertising company in the Healthcare domain. Artiligence commenced its journey 6 years ago in Mumbai. It has been an exciting phase that within a short span we have earned an eminent place in the Health & Wellness segment of Advertising business with eminent MNC brands. Currently we are the only agency with in-house expertise in strategy, branding, events, BTL, medical & digital.
Artiligence is a heady mix of bold imagination, textbook science and sound strategy. Basically an enterprise that’s continues to guide brands towards greater recall and recognition. A pool of eclectic talent, Artiligence packs a punch while paving the way for more value.
We are nominated as the "Health Care Agency of the year 2017" (Big Bang Awards)
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