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Department Coordinator- Admin

Keywords / Skills : Travel/Immigration Coordinator , Administration Executive , Receptionist/ Front Desk , Secretarial , Executive Secretary/Personal Assistant , Facilities Manager , Administration Manager

1 - 3 years
Posted: 2018-02-14

Job Description
Position: Department Coordinator- Admin
Organization: Advantmed India LLP
Function/SBU: Facilities & Admin Department
Base Location: Ahmedabad

ROLES & RESPONSIBILITIES:

• Managing and fulfilling organizational requirements, Looking into completion of assigned tasks, Meeting end time challenges, Maintaining task assigned reports, Coordinate and organize department related special events.
• Assist Manager in scheduling conference calls and making travel arrangements.
• Maintain all department information confidential and secure, Respond to work requests from department staffs in timely and accurate manner.
• Assist Manager in preparing and maintaining meeting materials, business presentations and other department files.
• Adhere & Draft to company policies and regulations, Project Management,
• Travel Desk, Provide general administrative and clerical support, Perform data collection, analysis and reporting to Manager for decision making purposes.
• Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.
• Maintain positive working relationships with department staffs, other department employees and customers.
• Perform ad-hoc duties as assigned by Manager, Good problem solving skill with close looping, Draft MOMs.
• Handle Weekly and Holiday Capacity Planning
• Renewal or new Insurance Policy and keep track of premises wise material we have covered under each insurance

SKILL & COMPETENCE (REQUIRED -MUST HAVE):
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, Coordination - Adjusting actions in relation to others' actions, Managing Admin support staff, Clerical - Knowledge of administrative and clerical procedures and systems such as MS Office, Managing files and records, Dynamic and Proactive to address and meet organizational admin requirements, Travel Desk Experience

SKILL & COMPETENCE (DESIRED):

• Good communication skills
• Service Orientation - Actively looking for ways to help people, Social
• Perceptiveness - Being aware of others' reactions and understanding why they react as they do, Time
• Management - Managing one's own time and the time of others, Integrity, Self Control, Flexibility, Public Safety and Security - Knowledge of relevant equipment, policies, procedures, and strategies for the protection of people, data, property, and institutions

Qualification:
• Graduate from reputed university.
•
Experience: Min. 1-2 yrs of experience in this field.

Working Hours: 5 days week (Must be open to stretched working hours)

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