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Company Secretary - AGM/DGM/GM Level for Manufacturing Industry, Corporate Office, Hyderabad

Keywords / Skills : ICSI, "Company Secretary", "Annual General Meetings", "Minutes of meeting", "Board meetings"

15 - 25 years
Posted: 2017-08-10

Job Description
Position: Company Secretary - AGM/DGM/GM Level
Qualification: Company Secretary (Legal qualification would be added advantage)
Experience: 15-25yrs Experience
Job Location: Hyderabad
Company: Manufacturing company, Corporate Office in Hyderabad.

Desired Profile:
  • He/She should be Qualified CS with post qualification experience of minimum 10yrs, overall experience should be minimum 15yrs
  • He/She should have worked or working with the Listed Manufacturing Industries
  • Should have experience in the Legal domain too apart from Secretarial role.

Secretarial Responsibilities -

  • Organizing and preparing agendas and papers for board meetings, committees and annual general meetings (AGMs).
  • Taking minutes, drafting resolutions, lodging required forms and annual returns with Companies House.
  • Following up on actions from meetings.
  • Overseeing policies, making sure they are kept up to date and referred to the appropriate committee for approval.
  • Maintaining statutory books, including registers of members, directors and secretaries.
  • Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.
  • Contributing to meeting discussions as and when required, and advising members of the legal, governance, accounting and tax implications of proposed policies.
  • Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action.
  • Liaising with external regulators and advisers, such as lawyers and auditors.
  • Taking responsibility for the health and safety of employees and managing matters related to insurance and property.
  • Developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
  • Maintaining the register of shareholders and monitoring changes in share ownership of the company.
  • Paying dividends and managing share option schemes.
  • Taking a role in share issues, mergers and takeovers.
  • Monitoring the administration of the company's pension scheme.
  • Overseeing and renewing insurance cover for employees, equipment and premises.
  • Entering into contractual agreements with suppliers and customers.
  • Managing office space and property as well as dealing with personnel administration.
  • Overseeing public relations and aspects of financial management.

Other Miscellaneous Responsibilities:

  • Ensuring that statutory forms are filed promptly.
  • Providing members and auditors with notice of meeting.
  • Filing of copy of special resolutions on prescribed form within the specified time period.
  • Supplying a copy of the accounts to every member of the company, every debenture holder and every person who is entitled to receive notice of general meetings. You must send annual audited accounts.
  • Keeping or arranging for the having of minutes of directors' meetings and general meetings. Apart from monitoring the Directors and Members minutes books, copies of the minutes of board meetings should also be provided to every director.
  • Ensuring that people entitled to do so, can inspect company records. For example, members of the company are entitled to a copy of the company's register of members, and to inspect the minutes of its general meetings and to have copies of these minutes.
  • Custody and use of the common seal, Companies are required to have a common seal and the secretary is usually responsible for its custody and use.


Anil Kumar
HR Net Consultants Pvt Ltd
Amogh Plaza

About Company

We are HR Net Consultants Pvt Ltd, Consulting and Executive Search firm in Hyderabad.

We handle Recruitment for Middle and Senior Level Management across various Industries, PAN India.

Our Clients are Fortune 100, Fortune 500 companies in the list.

We handle Recruitment for Industrial Packaging Machinery, Petrochemical, Valve Manufacturing, FMCG, Fertilizers, Seed Manufacturing/Agri based companies and IT/ITES etc
About Recruiter
Anil Pandey
HR Manager
HR Net Consultants Private Limited
We hire Middle and Senior Level Managers for clients across India ...
Skills I hire for IT/ITES, Engineering, Petrochemical, Fertilizers, etc
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