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Admin Executive

Company Name Confidential

Keywords / Skills : Accuracy / Answering Telephones / Appointment Setting / Attention to Detail / Business Correspondence / Calendar & Docketing /Calling Clients / Clerical / Client Relations / Communication / Correspondence / Customer Service/Document Management/Effici

2 - 5 years
Posted: 2017-08-09

Real Estate
Administration Executive
Computer Operator/ Data Entry
Executive Secretary/Personal Assistant
Other Legal/ Law
Any graduate
1.20 - 2.40 lacs
Posted On
9th Aug 2017
Job Description
Assisting the management by adept at managing administrative activities involving enquiry followup, maintenance of housekeeping, safety, security, employee induction etc.  
Planning and preparing weekly / monthly reports i,e Targeting / Budgeting and cost control measures, Monitoring Budget vis a vis variance.
Cost control and ensuring timely implementation of the project. and implementing business expansion plans.
Vendor management - Processes, Documentation, Keep Business in Control , audits etc.

Asset Management of all branch and site operations across multiple locations.

Organizing meetings, conferences, making travel arrangements, hotel reservations & Event Management Etc.

Liasioning and coordinating with various banks within the city and all branches .

Active participation in the Leadership Team for Strategic Business Planning, implementation, client interaction etc.

Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.

Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, Postal & courier, florist & housekeeping, etc.

Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, payments , etc.

Maintains staffs by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.

Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems. Establishing policies, procedures, and work schedules.

Provides communication systems by identifying needs of buyers; evaluating options.

Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.

Maintains continuity among banks, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.

Maintains professional workshops; benchmarking professional standards; reviewing & establishing personal networks.

Contributes to team effort by accomplishing related results as needed.

Must supports a marketing department exclusively. May assist both full-time employees and freelance staff. Additional duties include helping with trade show and event planning,

supports a corporate legal department or law firm exclusively. Additional responsibilities include assisting lawyers with screening client calls, preparing business correspondence and transcribing dictation.

Extreme attention to detail and strong Internet skills are required.

Often reports to project development and management or marketing executives.

Requires strong verbal communication, organizational and time management skills.

Check & attend all enquirys on daily basis, in order to make sure no mail remain non-responded by the end of the business day. 

File Maintenance : Responsible for maintaining the office files. Must file, label, organize and respond to requests for files & Data. Including client, accounting and contract files . Files contain confidential information also responsible for developing and following the proper procedures to keep these files secure. 

Communications :  Are responsible for communicating with clients, outside vendors and staff members and greet customers, answer the phone, take messages and set up meetings. May also be responsible for training and supervising .

Clerical : Basic clerical tasks such as typing correspondence, sending out emails, making copies and sorting the mail. Including keeping inventory of office data and ensuring that office data are kept in working order. And employee attendance records. Etc

Planning :  Able to plan and schedule things in advance. Managing someones appointments, creating a plan with employees or developing office procedural plans.  

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